Mobile phone stipends have become increasingly common in recent years as corporate and public sector organizations have adopted Bring Your Own Device (BYOD) policies.According to a survey by Oxford Economics, the vast majority of organizations with BYOD policies provide mobile reimbursements to employees, with most paying between $30 and $50 per month. You’ll first want to find out why this matters and why a new cell phone policy is necessary for your business. To view the approved list of Cell Phone devices please visit www.approvedCell Phones.com. If the employee’s personal cell phone causes any disruptions or loss in productivity the employee might become subject to a disciplinary action per company policy. Any Cell Phone not on this list is not approved and will not be approved These payments are referred to as mobile stipends. Limit cell phones to employees eligible for state retirement benefits (600 hours/year). Allow Fire and EMS volunteers to participate in the plan. Get support or login today. It’s the principle that hard work is of great benefit and will improve an employee’s abilities and character…, In the modern business world, there’s a greater emphasis on good mental health than in any other previous generations. With a policy that's less restrictive, you might allow staff to: In your policy, remind staff that they should use their lunch or break to handle personal calls, texts, emails, and the rest. If your employees have company phones, that is even more reason to update your cell phone policy. 4. But you're in luck. In the old days, a person saved their personal errands for before or after work, or their lunch breaks, or their days off (for many people, the weekend). This includes not leaving the mobile phone unattended in a vehicle or out of the workplace. You must be fair and consistent in enforcing your policy. Department heads will be made aware of participants in their departments. Mobile phones and driving It is against the law to use a hand-held mobile phone when driving. Cell Phone Policy 4. Oh, did we mention that these devices can talk to us, too? 3. of . DO NOT USE ANY FORM especially legal agreements or contracts without first having an attorney review it to determine if it’s suitable for the purpose for which you intended it. You should always put your cell phone policy in writing, make it a part of your employee handbook, and have everyone sign that they understand it. Request a demo of BrightHR today and discover the other benefits we'll add to your company's HR. This policy applies to both incoming and outgoing cell phone calls. Include language that covers all technology that can access the internet and send and … The use of personal cell phones, pagers and other electronic devices are not permitted in the manufacturing areas. Have their phone set to silent or vibrate. If you're going to adopt a strict approach, your policy might state things like: Employees must switch phones off during work hours. If a company mobile phone is lost or stolen your manager should be immediately notified so that the SIM card can be suspended. The phone is company property (you should state here what would happen if the phone suffers damage or if the employee loses it). This includes extramarital affairs in the…. For example, if someone is frequently arriving twenty minutes late in the morning then this would…, What is serious insubordination? In fact, it’s great for business if your staff members get along. When you have employees texting too much, sinking their time into their personal devices, they're wasting their working hours—the time each week that you pay them for. A Company Cell Phone Policy is a useful way for a business to establish and enforce a set of expectations about cell phone usage at work. Use effective tools such as calculators or memo recorders. Purpose THIS COMPANY CELL PHONE POLICY (Cell Phone policy), March 01, 2012, sets forth ABC Indoor Lighting's (herein after referred as the Company) policies about cell phone usage. Mobile phones can be used during breaks and lunch time periods, provided it is safe and reasonable to do so. BYOD, or bring your own device, policies are becoming more common in work environments. Make these documents accessible, and always let staff know when you update a policy. 3. Sample Employee Cell Phone Use Policy (PDF), Sample Employee Cell Phone Use Policy (WORD), Sample Employee Cell Phone Access and Usage Policy, Sample Drug and Alcohol Testing Policy #2, Sample Maintenance of Employee Records Policy. Putting a mobile phone policy in place can be tricky. Policy brief & purpose. Carrier fees 2. This also includes company provided cell phones … (Company Name)’s Company Cell Phone Policy has been created to provide guidelines for the use of personal and company-issued cell phones during work hours. This can reduce staff morale and even cause resentment within your workforce. While you're here, read our guide on social media in the workplace, too. Bright HR Limited is authorised and regulated by the Financial Conduct Authority for the sale of non-investment insurance contracts. Registered Office (UK): Bright HR Limited, The Peninsula, Victoria Place, Manchester, M4 4FB. As they may contact them during the scene of the emergency. employee cell phone policy. Companies can decide whether they want to offer employees company cell phone or compensate them for cell phone data usage for work purposes. To ensure that the emergency calls are not frequent. Studies suggest that something called "nomophobia" (no mobile phobia) is a real problem. The mobile phone cannot be used any time to send /receive any illicit material, for harassing others, for storage of confidential information belonging to other company. This can improve internal communication and it certainly streamlines work for informatio… Cell Phone Policy Choices. 1) Put Your Cell Phone Policy In Writing. Therefore, the playing of music might not go hand-in-hand with a restrictive mobile phone policy. Holiday Business Office Forms, Certificates, Flyers, Games, Activities & Much More! Employees can be reimbursed for the incoming calls to their personal cellular phones. business cell phone policy is given by the employer to the employees clearly stating all the rules and do-and-don’ts when using a cell phone during normal work hours. Employees are prohibited from using cell phones for personal calls, text messages or games during work time (except during meal and rest periods). Under these policies, many employers are paying anywhere from $30 to $50 per month toward employee cell phone bills. Many bosses expect their staff to have their work emails on their phone—whether it's a company phone or a personal phone—and to respond to work emails during non-work hours, without considering this to be payable overtime. Cell Phones For those eligible employees that don’t have a business need for data services, a Firm approved Cell Phone will be provided for business purposes. 4. BrightHR offers free employment law advice to all customers. An employee should take the permission if they require using company cell phone for personal use. This behaviour is…, When employees have a concern or complaint at work, they can take it up with you as a grievance. Company policies concerning harassment, discrimination, retaliation, trade secrets, confidential information and ethics apply to employee use of personal cell phones. Doing things that may or may not be useful for our lives—and when we look away from the screen, 20 minutes, an hour, maybe more time has gone for good. Listening to music can help some people focus better than the everyday noise of a workplace. But with a smartphone, the power to do all of the above and more is available to people while they're at work. Employees cannot be reimbursed for outgoing calls made from their cellular phones unless they have prior approval or authorization from their immediate manager/supervisor. outlines our guidelines for using cell phones at work. (adsbygoogle = window.adsbygoogle || []).push({}); Some of these small business forms (forms, agreements, contracts, etc) contain technical language and create significant legal obligations and can never replace the advice of a lawyer. Personal cellular phones shall be used for company business on an intermittent basis. Ready to join over 10,000 small companies loving BrightHR? Employees must not bring their phones to meetings. Creating an employee cell phone usage policy is the first of many steps in establishing a healthy, professional, and dispute-free workplace. Why Should You Update Your Employee Cell Phone Policy. When your staff scroll through their personal…, If an employee’s work, conduct at work, or absence is generating frequent concern within the business, their employer may begin the…, What’s work ethic, then? or a . Company issued mobile phones must be properly cared for by the employee who is issued the phone. Employers consider several factorswhendrafting these policies and determining stipend amounts.Here are just a few: 1. Employees provided with company cell phones must respect that these phones are meant for business purposes. Disturb colleagues by speaking on their phones. Collaborate with colleagues on a project. Use of these devices is contingent upon continued employment with [Company Name] and the device remains the sole property of [Company Name]. Our company expects employees t… 5. Here are five simple steps for implementing your own cell phone policy at work. The cell phone company policy may also be referred to as a . The cell phone policy of a company is merely a list of rules and guidelines that explain the dos and don’ts of using a cell phone in a work environment and during working hours. Your employees could use their smartphone to: But it's difficult to encourage usage without an employee interpreting this as a chance to respond to their social apps. N… For the specific purpose of this policy, a cell phone can be defined as any device that is used to make or receive calls, send or receive media content, browse the internet or download files. . (adsbygoogle = window.adsbygoogle || []).push({}); Sample Employee Cell Phone Use Policy (WORD) The Employee Cell Phone Use Policy (Sample) below includes: Purpose – The purpose of this mobile phone policy is to promote a safe and productive work environment at [Company Name] and also to help increase public safety. Handheld Electronics (all mobile devices): The use of personal cell phones during work time is not permitted, however, … As always, make sure you convey policies and procedures to staff when they join your business. bring your own device (BYOD) policy. Get distracted from their work. Excessive use may include disruption of colleagues, a distraction from work tasks or causing accidents or problems due to using a cell phone where phones are not allowed or inside a company vehicle. Don’t just take our word for it, find out how we’ve helped other small businesses, just like yours. However, you might demand that your employee covers the cost of non-business calls. Even after a company has a policy in place, it could change the policy at any time. If you allow staff to listen to music, you should anticipate that—now and then—an employee will need to look at their phone to choose a song. Some companies let their staff listen to music (usually with their headphones or earphones plugged in). Scope: The cell phone usage policy applies to all employees, managers and supervisors. Create reminders for meetings, respond to emails, and do certain tasks. Employees are expected to protect personal devices used for work-related … When a person's private life exists in some way on their phone (important personal messages, photos, bank details, etc. business conducted is personal or company-related. Cellular phones shall be turned off completely or set to the silent mode during any [Company Name] meetings, conferences or any other locations in which incoming cellular calls might disturb normal workflow. Letting a favourite employee get away with sending texts, but restricting somebody else, could land a formal grievance at your feet. The use of a cell phone’s recording or photographic capability on company premises is prohibited. The cell phone company policy may also be referred to as a no mobile phones at work policy or a bring your own device BrightHR is smart software that transforms your people management. Sample Employee Cell Phone Use Policy (PDF) The exclusive mobile app that lets you manage health & safety tasks through the COVID-19 pandemic and beyond. We recognize that cell phones (and smartphones especially) have become an integral part of everyday life. They are an intrinsic part of the employees' ability to perform their jobs effectively. Employees terminating City employment will be immediately removed from the plan. Employees can only use … Despite their benefits, personal cell phones may cause problems in the workplace. It's up to you to decide what sort of policy you will implement. By providing cell phones, employers can choose a carrier, hardware, and an operating system that best fits the company's needs. Do you want a strict company mobile phone policy? You reserve the right to withdraw or replace their phone. It can be included in the company's employee manual, so that each employee knows what the rules are when it comes to using his or her cell. This policy applies to both incoming and outgoing cell phone calls. Working in areas where mobile interference could disrupt electrical equipment, such as a hospital or aircraft. On the other hand, a restrictive policy coupled with demanding that your staff be available 24/7 via email might not go down well. It provides clarification for the issuance and use of cell phones and to establish the protocol for reimbursement by employees for personal use of the Company. There’s a range of issues that can be caused by too much cell phone use in the office and these problems can be … And you know your employees better than we ever will. 3. Employees must not bring their phones to meetings. A study in the United States indicates that when someone is away from their smartphone, their heart rate and blood pressure both rise. The following cell phone policy refers to cell phones and smartphones that are generally used by exempt employees as they pursue the effective performance of their jobs. Mobile phones—especially smartphones—have been part of the cultural reshaping of the workplace over the last decade. this policy. Employees must switch phones off during work hours. Employees can use personal cellular phones while at work on an intermittent basis. SPONSORED CELL PHONE PLAN POLICY 1. If you give your staff a company phone, clarify the following: Emergencies happen every day, so it would be a sign of good faith to your staff to let them share their work number with their family. Employees who use their cell phones excessively may: 1. Registered in England and Wales No: 9283467. Excessive use of a cell phone for personal reasons while at work is not allowed. Employees are not authorized to use personal cell phones in place of company provided phones and radios. This Employee Cell Phone Policy is ready to be tailored to your company’s needs and should be considered a starting point for setting up your employment policies. If you're going to infringe on an employee's evenings or weekends, it could be a goodwill gesture to permit employees to reply to an important message while they're at their desk if it won't take them more than a minute or two—the same amount of time they might spend replying to an email during non-work hours. This figure varies depending on the company and the agreed-upon policy. … Occasionally, your employees might engage in behaviour that goes against your business procedures. Our . And if you do already have one we're sure you'll find something useful here to add to your policy. Employee Cell Phone Use Policy. Tel: 0800 783 2806. Employees can use personal cellular phones while at work on an intermittent basis. While writing your policy, do a full risk assessment of your workplace and identify any serious hazards that the use of a smartphone could pose. This policy is to help employees understand the appropriate times and uses for cell phones while seeking to minimize the distractions, inefficiencies, accidents and time loss the cell phones can create when used improperly. Well, it’s pretty simple. Use of company owned mobile devices: Certain employees may be issued a company owned mobile device. reduce staff morale and even cause resentment within your workforce, drive as part of their job shouldn't be making or taking calls, read our guide on social media in the workplace, what behaviour will count as a disciplinary offence, BrightHR offers free employment law advice. Serious insubordination is an example of gross misconduct where an employee refuses to follow sound…, Social media in the workplace comes with its difficulties—you've no doubt already faced some. Mobile management overhead 3. Policy Statement COMPANY Inc. will, at its discretion and in accordance with this policy, provide employees with mobile devices (“Mobile Devices”) and telecom carrier services, at COMPANY’s expense, for the primary purpose of conducting COMPANY business. ), the idea of having to separate from their phone can cause feelings of anxiety. They might be putting client relationships at risk, or making deadlines harder to hit. How To Implement A Cell Phone Policy At Work. You know your business better than we do. 5. Limit cell phones to two per employee family. Www.Approvedcell Phones.com have access to the same software and features pocket or on their colleagues, who picking... Approval or authorization from their immediate manager/supervisor eligible for state retirement benefits ( 600 hours/year ) ), the to! Phones during the working day of cookies issues from inappropriate use of personal cell phones, employers can choose carrier. Liable for the sale of non-investment insurance contracts might be putting added pressure on their phone many! If someone is frequently arriving twenty minutes late in the privacy section of our smartphone at some point that... An integral part of the workplace over the last decade mobile phone unattended a... Than the everyday noise of a cell phone usage policy is effective as of workplace. 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